One headset is easy to run by hand. Three take real effort. At ten, any manual routine falls apart: the operator cannot remember which headset is free, which one is running low on battery and which game is on which. Here is what breaks as a fleet grows, what one control screen has to show, and how to set up the floor so that a single tablet really is enough.
Running a fleet from a tablet comes down to one rule: the operator sees the whole floor at once and only walks to a headset when a guest needs help. The minimum useful set:
| Task | By hand | From one tablet |
|---|---|---|
| Start the next guest | Put the headset on, find the game, hand it over | Pick headset and game, set the time, hand it over |
| Which headset frees up next | Walk round and ask | Time left shown on every headset |
| Low battery | Found when the headset dies | Seen on the panel before the session |
| End of session | Watch the clock and walk over | Session ends by itself |
The setup is always the same in principle: an app on each headset that receives commands and reports its status, and a control panel for the operator. If the panel runs in a browser, the device is up to you — a tablet if the operator moves around the room, a laptop or PC if they sit at a counter. The headsets stay on your floor; the operator never has to put one on to run it.
Many venues end up with both Meta Quest and Pico headsets — bought at different times or for different prices. That is workable as long as the control software supports every model you own and shows which games are installed on which headset. Game libraries differ between the two stores, so the same title may be available on one platform and not the other. Plan your catalog per model, and make sure the operator can see at a glance which headsets can run the game a guest has chosen. If your fleet is all Quest, the account and setup details are in how to manage multiple Meta Quest headsets from one tablet.
The more headsets you have, the more it matters that the control app updates itself. Updating ten devices by hand takes half a day and there is always one that gets missed and then behaves differently. Good software updates across the fleet on its own and tells you where an update is stuck and why: not enough space, headset offline, missing permissions.
Birthdays, school groups and corporate events are a different task: often everyone plays the same thing at the same time. With remote launch the operator can start each headset from the tablet in turn without walking round. Starting the same video on every headset at exactly the same moment is a separate problem again — for events of that kind we are building a dedicated tool, described on our programs page.
UnitVR shows the whole fleet on one operator panel that opens in a browser on a tablet, laptop or PC: status, time left, battery and signal for every headset, with headsets that need attention called out separately. Games launch on a chosen headset with one tap, the library is collected from the headsets automatically, and the headset app updates itself. It supports Pico 4, Meta Quest 2, Meta Quest 3 and Meta Quest 3S in the same venue, and several venues from one account. See the features, or check pricing — the free 7-day trial covers up to 20 headsets.
For the full list of what venue software should cover, see VR arcade management software: what it should do and how to choose.
Every feature and every add-on, up to 20 headsets, no card required. The paid plan is switched on manually — nothing is ever charged automatically.
